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Tennis Australia OJT Regulaions 2010 WITHDRAWAL / RETIREMENTS / NO SHOWS / DOUBLES SUBSTITUTIONS a) Withdrawal Deadline and Withdrawal Procedures i) The withdrawal deadline from an Optus Junior Tour tournament is 5pm10 or 14days prior to the commencement of the event depending on the relevant entry deadline. ii) Athletes who withdraw after the withdrawal deadline will be penalised under the Tennis Australia Code of Behavior, except – iii) Withdrawal notification must be in writing (e-mail, fax and post, not via SMS) and submitted to the Tournament Director or Referee immediately and prior to the match being called. Evidence in support of the withdrawal (i.e.medical certificate) must be submitted to the Tournament Director prior to the conclusion of the tournament. iv) Athletes are advised to keep a copy of any withdrawal made. It is responsibility of the athlete to ensure that the withdrawal has been received. It is an athlete's responsibility to be aware of the correct withdrawal procedures. v) A code violation will be issued if a withdrawal is not approved by the tournament referee or where the supporting documentation is not received within the timeframe. vi) Athletes who withdraw on-site for non-medical reasons are subject to penalty unless the withdrawal is approved as having occurred in extenuating circumstances by the Referee (and recorded as such). An athlete who withdraws or retires from one event can play in other events on the same day with medical clearance and with the approval of the Tournament Referee. OJT's without a tournament appointed on-site Doctor / PHCP An athlete who withdraws or retires from one event can play in other events on the next day with medical clearance and with the approval of the Tournament Referee and is automatically withdrawn from other events on the same day. b) Retirements / On-site Medical Withdrawal Procedures i) Athletes who are obviously injured or ill during a match, and need to retire from that or any subsequent match, must be recorded as retirements and are not subject to penalty. This is recorded as 'retirement due to illness/injury'; and no medical certificate would be required. ii) On-site medical problem prior to the beginning of matches. This is recorded as 'walkover due to injury/illness'; and a medical certificate would be required at the discretion of the Referee. i) Any athlete not ready to play within fifteen (15) minutes after his/her match is called shall be defaulted unless the Referee in their sole discretion, after consideration of all relevant circumstances, elects not to declare a default. ii) An athlete who does not appear for a scheduled match will be defaulted from that match. This is recorded as 'no show' For doubles it is essential to accurately record the actual athlete that does not appear, as the innocent partner will not receive demerit points. Also it is necessary to complete this within the code violation function within TP. iii) An athlete who is defaulted under the "no show" provisions of the code of behaviour may be permitted to play in subsequent events at the discretion of the Referee. Situations where this may be applicable include (but are not limited to) DoublesWithdrawals & Substitutions Doubles substitutions are permitted under the following conditions– i) The withdrawing athlete must provide to the tournament referee written notice of their withdrawal before the substitute athlete can play. The withdrawing athlete may be subject to penalty pursuant to the Tennis Australia Events Code of Behavior. If supporting documentation (i.e.medical certificate) is not received prior to the conclusion of the tournament. Note - it is the remaining athlete's responsibility to find a replacement. ii) The substitute athlete must be an athlete not already entered in the doubles event in question, or someone whose partner also withdrew from the event. If neither of the athletes finds replacement partners, the athletes will be paired up and a ballot will take place to determine which line the pair will be placed on. A bye will then fill the vacant position. The substitute athlete must be an athlete already entered in the tournament in Singles or Doubles. iii) The substitution can only be made before the start of that pair's first doubles match. A walkover in the pair's first match constitutes a match played whereas a 'bye' does not. iv) If the remaining athlete chooses not to play doubles, the tournament will refund the full doubles entry fee (less an administration fee of $5.00). v) A completely new pair is not permitted to fill a vacancy. In the event of a substitute being found the following rules apply; i) If the original pair is seeded the only substitution that can take place is one where the new pair must have a lower combined Australian Ranking than the seeded pair above them. They may however be weaker, in which case they will still be placed in the same seeded position even though there may now be a higher ranked pair below them. ii) If the original pair is not seeded the only substitution that can take place is one where the new pair must have a combined ranking less than the ranking of the lowest seeded pair. iii) Any such substitutions must be approved by the Tournament Referee. Any substitution will then be altered on the draw following this approval and published as soon as possible. iv) Any changes are subject to the provisions contained in clause 19 (j) replacement of seeds which will take precedent.
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