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Tennis Australia JT Regulations 2014

Withdrawal Deadline and Withdrawal Procedures

The withdrawal deadline:
For all Australian Ranking tournaments: 11:59pm (local time), seven (7) days prior to the commencement of the qualifying event.

Late withdrawal penalties:
a) Before the withdrawal deadline:
● No penalty, no medical certificate required.
NOTE: "No Show" penalties are non-appealable.

b) After the withdrawal deadline
i. Before first match:
Athletes who withdraw after the withdrawal deadline will be penalised under the Tennis Australia Code of Behaviour, except:
● When the player is off site and advises the Tournament Director or Tournament Referee in
writing (email, fax or post – but not SMS) before the first match, and either:
●  submits within five days of the actual withdrawal, a bona fide medical certificate; or
● offers another reasonable excuse to the Referee in writing before the end of the event
(the referee should take whatever action deemed necessary to verify the reason).
● When the player is on site and advises the Referee in person of:
● A medical excuse in which case a medical certificate is required at the discretion of the Referee;
● A non-medical reason and the Referee is satisfied that extenuating circumstances.
ii. After a match is called, after 15 minutes, a default is awarded:
This is considered a 'no show", Appropriate Code of Behaviour Offence imposed. See also 'No Show"
violations section.

NOTES:

●  It is the athlete's responsibility to be aware of the correct withdrawal procedures
● Athletes are advised to keep copies of all withdrawal documentation in case of appeal.
● Withdrawal notification must be in writing (by e-mail, fax or post – not via SMS by social media
channels) and submitted to the Tournament Director or Referee immediately and prior to the match
being called.
● For all pre-event withdrawals after the Withdrawal Deadline, evidence in support of the withdrawal
(i.e. medical certificate) must be submitted to the Tournament Director prior to the conclusion of the
tournament.
● A code violation will be issued if a withdrawal is not approved by the Tournament Referee or where
the supporting documentation is not received within the time frame

No Show Procedures

a) Any athlete not ready to play within fifteen (15) minutes after his/her match is called shall be defaulted unless the Referee in their sole discretion, after consideration of all relevant circumstances, elects not to declare a default.

An athlete who does not appear for a scheduled match will be defaulted from that match. This is recorded as a 'no show'.

NOTE: For doubles it is essential to accurately record the actual athlete that does not appear, as the innocent partner will not receive demerit points. Also it is necessary to complete this within the code violation function within Tournament Planner.

b) An athlete who is defaulted under the "no show" provisions of the code of behaviour may be permitted to play in subsequent events at the discretion of the Referee. Situations where this may be applicable include (but are not limited to):
● Family Grievances;
● Entry and Performance at a Pro Tour;
● Late arrival due to transport difficulties;
●  Incorrect reading of the time schedule;
● Attending the wrong venue.

However, the athlete must make contact with the Tournament Director or Referee within one (1) hour of the scheduled match time on the day of the "no-show" in order to be permitted to play other events. The player who makes contact within one (1) hour of the no show will be permitted to play both consolation and singles/doubles in the tournament. All other players who committed no show offences must be taken out of all singles and doubles events, including consolation. In addition, no show offences in qualifying consolation or doubles events will result in a player being ineligible to sign-in as a lucky loser for the main draw singles event if a qualifying event was held.

c) It should be noted that for the purposes of Code of Behaviour processes the production of a MedicalCertificate either during or post tournament is unacceptable in the case of a "No Show."

No Show Code Violations are not appealable under the TA Code of Behaviour

2014 Entry Fee Refunds

AMT and JT Entry refunds will be processed by tournaments based on the following sliding scale:

a) Any medically or non-medically supported withdrawals before the 7-day withdrawal deadline will be issued a full refund of their entry fee, less an administration fee of $10.00.

b) Any medically supported withdrawals after the 7-day withdrawal deadline, but before the release of the draw will be issued a refund of 75% of their entry fee.

c) Any medically supported withdrawals after the release of the draw will be issued a refund of 50% of their entry fee.

d) Any non-medically supported withdrawals after the 7-day withdrawal deadline, but before the release of the draw will be issued a refund of 50% of their entry fee.

e) Non-medically supported withdrawals after the release of the draw will not be entitled to any refund of their entry fees

f) Any player who has "no showed" or is found to have entered two tournaments without approval will not have their entry fee refunded.

All withdrawals must be submitted by the athlete in writing. Tournaments need not issue a refund if the withdrawal procedure is not followed. A withdrawal will be deemed 'medically supported' if provided, in writing, by the player's medical (or paramedical) practitioner. This certificate cannot be from a family member or relative.

Refunds, less a $10.00 administration fee must be issued if a tournament is cancelled (due to weather or otherextenuating reasons) before the completion of an athlete's first match within that tournament.

Tennis Australia Extreme Weather Policy
As of November 1, 2013

Policy Aims
To protect the health, safety and wellbeing of all who participate in the activities of ATOs;
To ensure that venues are a safe place to play, spectate and officiate as far as is reasonably practicable; and
Provide guidance to Tournament, Event and Competition organisers regarding the effective management of extreme weather conditions.

POLICY
Officials and administrators responsible for conducting and managing tennis events must closely and regularly monitor BOM weather forecasts and seek to comply with the following extreme weather guidelines when conducting or managing extreme weather at Tournaments, Events and Competitions [including Weekly Competitions].

6.1 EXTREME HEAT
The management of extreme heat at Tournaments, Events and Competitions [including Weekly Competitions] is vital to the health, safety and welfare of players. Appendix 1 (page 101) outlines the requirements and procedures for the effective management of these events by Officials and Administrators responsible for conducting and managing tennis events.

6.2 WET WEATHER
a) Relevant Officials (or team captains) responsible for conducting and managing tennis events must assess the situation ensuring the safety of players and officials.
b) If it is raining play may be discontinued for a period of time and conditions reassessed to determine whether play should continue
c) Relevant officials (or team captains) responsible for conducting and managing tennis events must take the necessary steps to ensure that the court surface and surrounds are safe for play. It is essential that the relevant people inspect each match court [including lines and surrounds] to determine its suitability for play before any matches or activities are commenced or resumed.

6.3 LIGHTNING
a) When thunderstorms threaten, the relevant Officials responsible for conducting and managing tennis events must assess the situation ensuring the safety of players, officials and spectators. Generally speaking when an individual can see lightning and/or hear thunder he/she is already at risk.
b) Relevant Officials responsible for conducting and managing tennis events must ensure that all players, officials and spectators where possible are inside a safe shelter during a thunderstorm.1

The 30 – 30 rule lightening
By the time the flash-to-bang count approaches 30 seconds – all individuals should already be inside a safe shelter.
Wait at least 30 minutes after the last sound (thunder) or observation of lightning and ensure conditions are completely safe before leaving shelter to resume activities. Each time lightning is observed or thunder is heard the 30 minutes clock should be re-started.

6.4 HIGH WINDS
High winds have the potential to create dangerous conditions for players, spectators and officials. Where these winds create unreasonable risks within the court enclosure or on-site play may need to be suspended by relevant Officials responsible for conducting and managing tennis events. This may include on court furniture or fixtures disturbed, fences damaged, items being blown onto court or players health threatened by the force of the wind.

6.5 SMOKE
Smoke is a by-product of a number of other extreme conditions including weather and can create a possible risk for people with certain conditions i.e. asthma, heart conditions. Relevant Officials responsible for managing and conducting tennis events, tournaments and competitions must be aware of these extreme conditions and take necessary steps to suspend play in the case of a significant potential risk.

POLICY ACTIVATION
Once this Policy is invoked under paragraphs 6.1 to 6.5 above, the conditions must be re-evaluated by Relevant Officials responsible for conducting and managing tennis events every 30 minutes, and :-
a) Where play is suspended, Tournament Directors must ensure that players involved in suspended matches or in the next round of scheduled matches do not leave the venue without permission of the Tournament Director.
b) Adequate shaded areas should be provided at all venues.
c) Provide adequate shelter in case of rain and thunderstorms.
d) Cool and fresh drinking water should be made available at all venues.
e) If possible showers should be made available at venues.
f) Ice should be made available at all venues for heat stress emergencies.
g) Tournaments, competitions and events should have access to a person with a current Level II First Aid Certificate and suitable first aid facilities.

GENERAL
a) Where weather or other conditions threaten the immediate safety of the players, spectators, officials or any other persons on the tournament/competition or event site, the Relevant Officials responsible for conducting and managing tennis events may suspend or postpone the match(es) until such time that in his/her opinion the threat to safety is no longer evident.
b) When play is suspended, players may consult with support personnel i.e. physiotherapist.
c) Considerations which must be taken into account when determining the level of risk are for an average person involved in continuous strenuous activity in high temperatures are listed below. Individual persons will be affected differently by the environmental conditions depending on their:
(i) Fitness level
(ii) Athletic ability
(iii) Age
(iv) Gender
(v) Any predisposed medical condition

The Wet Bulb Globe Temperature (WBGT) is a composite temperature used to estimate the effect of temperature, humidity, wind speed (wind chill), and visible and infrared radiation (usually sunlight) on humans. It is used by industrial hygienists, athletes, and the military to determine appropriate exposure levels to high temperatures. It is derived from the following formula: 

Where
Tw = 
Natural wet-bulb temperature (combined with dry-bulb temperature indicates humidity)
Tg = 
Globe thermometer temperature (measured with a globe thermometer, also known as a black globe thermometer)
Td = 
Dry-bulb temperature (actual air temperature)

For Players competing in 16 and under tournaments -
i. Where the WBGT is 30 C or greater -
i. Reduction of scoring formats to either a match tie break (10 point) at one set all or an 8 game pro
set (standard tie break at 8 games all). "No-Ad" scoring may also be utilised. This may be
introduced for the entire tournament as approved by the relevant MA, or determined on a daily
basis by the Tournament Director and Referee.
ii. At certain tournaments as approved by the Sanctioning body a 10 minute break between the
second and third sets, in a best of three sets match may be provided as an alternative to format
reductions.
ii. All play must be suspended (on completion of the current game) and no further matches are to commence
if;
i. The WBGT is 34 C or greater or
ii. The Ambient Temperature is 36 C or greater

b) For players competing in tournaments for players over the age of 16 the following applies
i. Where the WBGT is 30 C or greater -
i. Reduction of scoring formats to either a match tie break (10 point) at one set all or an 8 game pro
set (standard tie break at 8 games all). "No-Ad" scoring may also be utilised. This may be introduced for the entire tournament as approved by the relevant MA, or determined on a daily basis by the Tournament Director and Referee.
ii. Alternatively a 10 minute break between the second and third sets, in a best of three sets match must be provided.
ii. All play must be suspended (on completion of the current game) and no further matches are to commence

 

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